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Document delivery management

Our solution to optimize document management

Integral management of email

From EMIRAL we propose the optimal solution for your mail management to third parties. A solution that adapts to the needs of our customers, facilitating your daily work. Taking full advantage of our ERP.

The solution adapts to your business to simplify the generation, storage and sending of notifications by email of transactions with third parties. All from the same tool with which you manage the rest of your business, and offering the option of reducing the number of emails sent by grouping several documents per shipment.

Do you want to know more about our solution?

What are the benefits?

OPTIMIZE

Improve management times, saving in the mail management process with documentation to third parties, and automating our system to get the most out of it.

SIMPLIFY

Simplify the generation, storage and sending of email notifications of transactions with third parties. All from the same tool with which you manage your business.

AID

It provides help from the moment the documentation is generated until receipt of the acknowledgment of reading by the recipients.

REDUCE

It offers the option of reducing the number of e-mails issued by grouping several documents per shipment.

WHAT DOES IT OFFER?

take advantage of all
the advantages

Document delivery management

Generate PDF documents, archive them, and prepare them for emailing.

  • Automatic generation: The solution allows configuration to work with transactions such as invoices, packing slips or purchase orders. Subsequently, the documentation associated with the transaction is generated.
  • deferred management: the user's workflow is the most important thing for their productivity, so the solution defers the generation of documents, until the moment that the user considers most appropriate.

Email recipients

Simple and agile control of the recipients of the messages. You can define which recipients should receive each email.

  • Document type: For each type of document, recipients can be indicated.
  • Customer or supplier: For each customer or supplier, recipients can be indicated for each type of message.
  • concrete messages: From the pool of messages prepared for sending, the recipients can be changed if the "fine adjustment" is necessary.

documentary archive

The solution it is configurable to archive all generated documents in the file system following the most suitable structure for your business.

You will have all the invoice documents in directories by client, year and month, or any other relevant criteria.

Classification and archiving of documents it is an organic and dynamic structure that simplifies backup and document maintenance.

developed options

  • Attach documents
  • Group in an email
  • car POOL
  • auto send
  • Printing machine
  • read acknowledgment
  • Acknowledgment of receipt
  • Certificate
  • multiple email accounts
  • Custom templates (Multi-language)
  • Shipment Preview

Usage reports

Contribute reporting flexibility. You can obtain from a general report to a specific report to observe and analyze the communication management of the departments of your company.

All information andis stored to work with it at the level of granularity you need.

mail pool

  • centralized: centralization of mailings from the ERP.
  • document management: possibility of attaching more documents to those that generated the pool (invoices, orders, delivery notes, etc.)
  • multiple addresses: add new recipients to the default mail.

custom templates

Appearance and functionality adapted to the communication needs of your company.

  • Contents- Just design the look you want. The system fills in the subject and body information for the message.
  • Languages: the mail messages are sent in the language of the client or supplier, or if it is not defined, in the default language.
  • senders: Different senders settings for each type of document.

Generate PDF documents, archive them, and prepare them for emailing.

  • Automatic generation: The solution allows configuration to work with transactions such as invoices, packing slips or purchase orders. Subsequently, the documentation associated with the transaction is generated.
  • deferred management: the user's workflow is the most important thing for their productivity, so the solution defers the generation of documents, until the moment that the user considers most appropriate.

Simple and agile control of the recipients of the messages. You can define which recipients should receive each email.

  • Document type: For each type of document, recipients can be indicated.
  • Customer or supplier: For each customer or supplier, recipients can be indicated for each type of message.
  • concrete messages: From the pool of messages prepared for sending, the recipients can be changed if the "fine adjustment" is necessary.

The solution it is configurable to archive all generated documents in the file system following the most suitable structure for your business.

You will have all the invoice documents in directories by client, year and month, or any other relevant criteria.

Classification and archiving of documents it is an organic and dynamic structure that simplifies backup and document maintenance.

  • Attach documents
  • Group in an email
  • car POOL
  • auto send
  • Printing machine
  • read acknowledgment
  • Acknowledgment of receipt
  • Certificate
  • multiple email accounts
  • Custom templates (Multi-language)
  • Shipment Preview

Contribute reporting flexibility. You can obtain from a general report to a specific report to observe and analyze the communication management of the departments of your company.

All information andis stored to work with it at the level of granularity you need.

  • centralized: centralization of mailings from the ERP.
  • document management: possibility of attaching more documents to those that generated the pool (invoices, orders, delivery notes, etc.)
  • multiple addresses: add new recipients to the default mail.

Appearance and functionality adapted to the communication needs of your company.

  • Contents- Just design the look you want. The system fills in the subject and body information for the message.
  • Languages: the mail messages are sent in the language of the client or supplier, or if it is not defined, in the default language.
  • senders: Different senders settings for each type of document.