How Brexit affects the configuration of Microsoft Dynamics D365 FO and AX 2012
On January 31, 2020, the United Kingdom was leaving the European Union. After 11 months of transition period, finally on January 1, 2021, this country will no longer be part of the EU for all purposes and this has consequences for trade and treatment of goods and services with that country.
Broadly speaking, what must be taken into account is that as of January 1, sales and purchases of goods and services with the United Kingdom, which before Brexit were considered intracommunity shipments and acquisitions, will now be considered exports and imports.
From Emiral, we give you a small summary of the changes that this event means for the configuration of the most powerful ERP of Microsoft, Dynamics 365 (although in AX 2012 the configuration would be very similar)
Configuration of Dynamics in view of the changes implied by Brexit
Sections to keep in mind:
Clients and providers: In this section, two main points must be taken into account; firstly, the group of customers or providers and secondly, the tax groups that these customers and providers are linked to.
Customer and provider groups: This point is especially important for those companies that differentiate the accounting account that is linked to these groups. To do this, on the customer and provider files, the group assigned to those belonging to the United Kingdom must be checked and modified if necessary:Customers:Providers:
Note: If you make this change, and as mentioned above, the posting profiles are configured by customer group which is usually the most normal, you have to take into account that only from this change the system will take into account the new accounting account.
- Tax Groups: As with the customer and provider groups, the tax groups to which these UK customers and suppliers are linked are important; in this case, it should be borne in mind that those customers and providers who were previously considered to be intracommunity, will now be considered to be foreign under the Brexit.Usually this change has to be reflected with a change in the customer and provider master as the following: Customers will change from having an EU tax group to an Export tax group:In providers, it will happen in a similar way, and for the providers that you have from the United Kingdom, the group of taxes will be changed from EU to Import:
- Customer and provider groups: This point is especially important for those companies that differentiate the accounting account that is linked to these groups. To do this, on the customer and provider files, the group assigned to those belonging to the United Kingdom must be checked and modified if necessary:Customers:Providers:
- Country settings in the Foreign Trade Parameters: in this section that we will access from the route Taxes -> Setup -> Foreign Trade, United Kingdom will go from being an EU country to a third country/region.This parameter will also allow us to make sure that the Intrastat and EU Sales List reports no longer take this country into account as a member of the EU for future exchanges.
- IIS: In this last section, it must be taken into account that if a configuration has been made in the SII based on Tax Groups or groups of customers and suppliers to establish the keys to the special regimes of importance, this configuration must be reviewed and it must be verified that no change is necessary. To do this we will access the route: Taxes -> Configure -> Electronic Messages -> Additional Fields and on the first section of Special Regime Transcendence Key we will check the configuration that we have for EU and foreign customers (and if applicable if we have any specific group for UK customers):
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