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BAI Ticket: what you need to know about the new billing system

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As happened in 2018 when the system of keeping Value Added Tax record books through the electronic headquarters of the DFG, better known as Immediate Supply of Information, began to be applied in the Basque Country on a mandatory basis, from October 2020 companies in this community have to be up to date with the new regulations on the Ticket BAI.

What is the BAI Ticket

The Ticket BAI (better known as TBAI) is the result of a project between the three Provincial Councils and the Basque Government with the aim of controlling the invoicing and collection of companies in all sectors – paying special attention to those companies that deliver goods or provide services to intermediate and final consumers, and receive an economic consideration in cash -, thus avoiding tax fraud. In this way, individuals and legal entities that have a business have to use invoicing software, which meets certain technical requirements.

Although in principle it is a tax obligation that only affects the Basque Country, as happened at the time with the SII (Immediate Supply of Information), it is likely that it will end up being imposed throughout the national territory, if it is not proven that it fulfills its purpose: to avoid tax evasion. In the event that this measure were to be national, the Tax Agency would establish its own procedures and technical requirements.

Features that the billing software must meet

This billing software must meet a number of requirements:

  • You must generate an invoice for each product or service sold.
  • Companies must have the device from which the invoice or ticket is issued certified.
  • Invoices must include a QR code and a TBAI code, with all the necessary information.
  • Invoices must be issued in the format required by the Ticket BAI system so that they can be sent directly to the tax authorities.
  • A unique file will be generated for each invoice, which must contain the signature, by means of a code of the developer company, to identify the manufacturer and the program, thus guaranteeing that it has not been manipulated.

Entry into force of the BAI Ticket

This tax obligation on the registration of invoices has remained in a trial period during 2020, but as of last January it is mandatory in this Autonomous Community, except in the province of Guipuzkoa, whose implementation is planned throughout this year.

Advantages of the BAI Ticket

Although at first the word change can be frightening, especially for those companies that have not yet taken the step towards digitization, the truth is that this system has advantages. One of the most important is the reduction of time spent on administrative procedures. Once this software is available, the procedure is automatic, invoices are generated automatically with all the necessary information. And the moment of sending is also done automatically, everything is telematic, therefore, more comfort.

Another advantage is the cost savings, since once the software is implemented, the costs related to the aforementioned administrative procedures are reduced.

Penalties for non-compliance with the BAI Ticket

As it is a mandatory income and collection control system in the Autonomous Community of the Basque Country, once the trial period has passed, companies face a fine, the amount of which will be the result of applying 20% to the turnover of the company or self-employed, with a minimum of 20,000 euros and a maximum of 40,000 euros for each company that fails to comply with the regulations by destroying or manipulating information.

This is why it is so important to have this software. And the best way to do things right from the beginning is to count on a specialized technological consultancy like Emiral, capable of offering you this solution with total guarantee.

 

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